FESTIVAL VENDORS | JuneteenthKC

VENDOR DETAILS

NOW RECRUITING VENDORS!!

DEADLINE DATES
& REQUIREMENTS

** IN-PERSON ATTENDANCE TO ORIENTATION IS MANDATORY

Deadline for entry forms:

Early Bird Registration:
November 19th- DECEMBER 31st
EARLY BIRD REGISTRATION MUST BE PAYED IN FULL AT TIME OF REGISTRATION

Regular Registration:
January 1st- May 15th
REGULAR REGISTRATION--50% MINIMUM DEPOSIT REQUIRED FOR BOOTH RESERVATION--BALANCES MUST BE PAID IN FULL NO LATER THAN MAY 15TH @ MIDNIGHT (!!)

LATE Registration:
May 16th-June 1st

LATE REGISTRATION FEE MUST BE PAYED IN FULL AT TIME OF REGISTRATION

VENDORS MUST PROVIDE THEIR OWN TENTS, TABLES & CHAIRS--

In-Person Vendor Orientation Dates:

Date: Friday, May 9, 2025
Location: The Nelson Atkins Museum of Art (4525 Oak Street KCMO)
Vendor Orientation
12:00-1:30 pm
7:00-8:30 pm

Date: Friday, May 16, 2025
Location: Gregg Klice Community Center (1600 John Buck O'Neil Way KCMO)

Vendor Orientation

4:00 - 6:00 pm

Date: Saturday, May 31, 2025
Location: Gregg Klice Community Center (1600 John Buck O'Neil Way KCMO)

Vendor Orientation

3:00-5:00 pm

Date: Sunday, May 18, 2025
Location: The Nelson Atkins Museum of Art (4525 Oak Street KCMO)

Vendor Orientation

2:00 – 4:00 pm

Date: Friday, May 23, 2025 (Memorial Day Weekend)
Location: Gregg Klice Community Center (1600 John Buck O'Neil Way KCMO)

Vendor Orientation

12:00 - 2:00 pm

**ATTENDANCE/PARTICIPATION IN-PERSON AT ONE OF THE VENDOR ORIENTATION SESSION DATES OFFERED IS MANDATORY

--NO VENDORS WILL BE PERMITTED TO PARTICPATE IF THEY FAIL TO ATTEND ORIENTATION.

--FAILURE TO ATTEND ORIENTATION WILL RESULT IN THE FORFEITURE OF YOUR VENDOR BOOTH REGISTRATION--NO REFUNDS--NO EXCEPTIONS.

JUNETEENTHKC
VENDOR PACKAGES

BASIC PACKAGE:

*(1) 10X10 Booth Space--NO TABLES, CHAIRS OR TENTS PROVIDED
*Basic vendor page listing on the JuneteenthKC Mobile App with information on vendor booth location the day of the festival, and vendor business information.
*Listing on JuneteenthKC Mobile App Vendor Directory
*Opportunity to have follower "LOVE" your business and add to their personalized "favorites" vendor listing

JUNETEENTHKC is also excited to share the opportunity to elevate your vendor experience by upgrading to our "Premium" vendor package that offers exclusive marketing tools that can be utilized 365 days a year!

INDOOR OPTIONS AVAILABLE UPON REQUEST

PREMIUM PACKAGE:

(1) 10X10 Booth Space--NO TABLES, CHAIRS OR TENTS PROVIDED
Priority listing on the JuneteenthKC Mobile App Vendor Directory
Priority listing on Vendor promotional materials & listings distributed by JuneteenthKC
Customizable vendor page with information about your vendor booth location, vendor business information, and video playback capability that can display an advertisement/ intro video or personalized message to customers.
The opportunity to provide a customized banner ad and be highlighted as a featured vendor in specific high traffic areas on the JuneteenthKC Mobile app
The capability to transmit personalized and directed in-app notifications
Ability to transmit personalized updates and messages delivered to all users/users that have followed your business/event to update them with information, offers, and/or location updates

Youth Vendors -- Business must be owned/operated by a CHILD age 17 years or younger.
**All Youth Vendors will be placed within the Youth Activity Zone**

EARLY BIRD REGISTRATION--

--Youth Retail (Truck/Tent) Registration --
$100.00 Basic Vendor
$150.00 Premium Vendor

--Youth Food & Beverage (Truck/Tent) Registration --
$150.00 Basic Vendor
$200.00 Premium Vendor

--Nonprofit Registration--
$150.00 Basic Vendor
$200.00 Premium Vendor

--Retail Registration--
$150.00 Basic Vendor
$200.00 Premium Vendor

--Corporate Registration--
$300.00 Basic Vendor
$350.00 Premium Vendor

--Food/Beverage (Truck/Tent) Registration--
$200.00 Basic Vendor
$250.00 Premium Vendor

Regular Registration-- January 1st-May 15th
50% Deposit Payment Options Available

--Youth Retail Registration --
$150 Basic Vendor
$200.00 Premium Vendor

--Youth Food & Beverage (Truck/Tent) Registration --
$200.00 Basic Vendor
$250.00 Premium Vendor

--Nonprofit Registration--
$200.00 Basic Vendor
$250.00 Premium Vendor

--Retail Registration--
$200.00 Basic Vendor
$250.00 Premium Vendor

--Corporate Registration--
$400.00 Basic Vendor
$450.00 Premium Vendor

--Food/Beverage (Truck/Tent) Registration --
$300.00 Basic Vendor
$350.00 Premium Vendor

LATE Registration --AFTER MAY 15TH--
BASIC PACKAGES ONLY

--Youth Retail Registration --
$175.00 BASIC ONLY

--Youth Food & Beverage (Truck/Tent) Registration --
$200.00 BASIC ONLY

--Nonprofit Registration-
$250.00 BASIC ONLY

--Corporate Registration--
$450.00 BASIC ONLY

--Retail Registration--
$250.00 BASIC ONLY

--Food & Beverage (Truck/Tent) Registration --
$350.00 BASIC ONLY

Retail vendors are restricted from distributing any food items or items identified by exclusivity agreements.

Covered Tent, Table & Chair Accommodations Available upon Request at Additional Cost.

Questions? e-mail JuneteenthKC@gmail.com

Please refer to our official 2025 festival map to determine your zone assignment preference!!
Subject to change for production needs

VENDOR FOOD
PERMITTING PROCESS
& INSPECTION PROCEDURES

PLEASE BE SURE TO TAKE THE TIME TO REVIEW THIS INFORMATION TO ENSURE YOU HAVE COMPLETED ALL REQUIREMENTS LISTED BY THE CITY OF KANSAS CITY MISSOURI HEALTH DEPARTMENT TO SELL/SERVE FOOD DURING OUR SPECIAL EVENTS.

ALL food vendors must abide by all requirements outlined by the health department and complete all inspection requirements during event activities. FAILURE to meet inspection guidelines may result in an immediate shutdown of your vendor booth.

FEES ARE NONREFUNDABLE if you fail to meet all guidelines mandated by the health department.

Event Application Checklist

Permit Process Diagram

Event Process Narrative

Event Application

Fee Schedule

VENDOR FREQUENTLY
ASKED QUESTIONS

1. Why are we asked to provide proof of insurance?

JuneteenthKC traditionally offers the option to be included as an additional insured within our event insurance policy for the Heritage Festival event. JuneteenthKC strongly recommends that all vendors either have their own insurance or that they select to be added to our insurance to cover any loss to your items due to weather or vandalism. This is more so a courtesy to ensure that your items are covered if something were to happen and your items are damaged. This option can be waived if your products do not present a danger or liability to the event. Vendors can waive this option by selecting "no" when you reach the question asking if you would like to have insurance coverage added to your application. Please be advised that food and beverage vendors will still be required to show proof of insurance to distribute consumable items during the event.

2. When are final payments due after I make my 50% deposit payment?

The final payment of all fee balances will be due by May 15th. Our vendor committee will be distributing all vendor confirmations by May 15th and will provide options to take care of any final fee payments.-- Please note that deposits will only be allowed during the "regular registration" period from January 1st-May 15th.

3. When do I pick my booth space?

Booth preferences will be requested from all vendors during vendor orientation. Orientation dates are listed on the application/on the website (above). During orientation all vendors will be given the option to provide up to 3 location preferences for their booth assignment. Please note that booth assignments will be given priority based on the time of your application.

4. Are indoor booths available?

Yes, indoor booth placements are available. All indoor placement venue options will be shared at Vendor orientation.

5. When is Vendor Orientation?

Vendor orientation dates will be shared with all confirmed vendors by April 30th. VENDOR ORIENTATION IS MANDATORY for all registered vendors and is required for your business to be given the opportunity to provide their preferred booth location.

6. What items are PROHIBITED from sales?

VENDORS ARE PROHIBITED FROM SELLING BOTTLED WATER OR LIQUOR WITHOUT FORMAL APPROVAL FROM THE VENDOR COMMITTEE. SALES OF EITHER OF THESE ITEMS WILL BE GROUNDS FOR IMMEDIATE EJECTION FROM THE FESTIVAL GROUNDS. Please note that any and all alcohol sales/distribution is enforced by Regulated Industries the City of Kansas City and requires special approval and permitting.

NOTICES

JuneteenthKC encourages people of all backgrounds-
from Kansas City, across the country, and around the world- to learn about African American history and grow with JuneteenthKC.
Please consider supporting our virtual and in-person programs by becoming a partner, volunteering, and/or making a donation.

ADA Notification

Designated handicap parking spaces are available in the City Lots at 18th & Paseo, the Manual Tech Career Center (1215 Truman Rd.) parking lot, and St. Monica’s Catholic Church (1400 E 17th Street). We encourage guests requiring wheelchair access to park in these lots.

Portable restrooms and ADA accessible facilities are notated on the map above.

SMOKE FREE FESTIVAL

Although this is an outdoor environment, smoking is not allowed under festival tents and will be discouraged on the festival grounds per instructions from the KCFD-Fire Marshall.

CHILDREN

Children must be accompanied AT ALL TIMES by an adult while on the festival grounds.

PARKING

Please note signage for no parking areas. Vehicles may be ticketed and towed.

RAIN OR SHINE EVENT

This is a rain or shine event, scheduled for June 15th , 2024. No refunds or rain checks on the day of the event. The event will not be rescheduled.

WHAT YOU CAN NOT BRING

Coolers or large cooler bags, and outside alcohol are prohibited from being brought onto the festival grounds. Food and drinks will be sold at the festival. Also, please do not bring tents or canopies, and umbrellas.